AI Invoice Automation
Automating Invoice Management to Uncover Potential Savings
Automating Invoice Management to Uncover Potential Savings
Client Overview
We built this first for MYGOM and now deploy it for finance and operations teams that need invoice automation, accounts payable automation, and clearer control of spend - without adding more manual work.
The Challenge
Invoices arrived as emails, PDFs, images, and spreadsheets. People re-typed data, fixed mistakes by hand, and matched payments line by line. Some invoices were paid twice. Early-payment discounts were missed. Subscriptions renewed even when no one used them. Records were scattered, so audits took too long and leaders lacked a single view of cash flow.
Our Solution
MYGOM Invoices turns scattered work into one AI-driven flow that’s easy to use:
- AI capture: Collects invoices from email and shared folders (PDFs, images, spreadsheets, email text) and reads vendor, amount, date, due date, and invoice number.
- AI reconciliation: Checks each invoice against bank payments with up to 95% match accuracy - even when descriptions differ - so teams don’t reconcile by hand.
- Duplicate payment prevention: Flags and blocks duplicates before money goes out.
- Subscription management: Tracks recurring tools, unused seats, and price changes to stop waste.
- Discount detection: Finds early-payment discounts and shows exact amounts and dates.
- Oversight: A clear dashboard for invoices, payments, and subscription spend, with audit-ready records.
We configured it for our needs, proved results, and now we implement it for other businesses with similar pains.
Tech Stack
Next.js
Nest.js
PostgreSQL
TypeScript
Tailwind
Python
OpenAI
Results
Businesses using MYGOM.AI Invoices experience significant operational improvements and cost savings, including:
- 40% Reduction in Invoice Processing Time: Tasks once taking days and multiple staff now take minutes by one person.
- Prevention of Duplicate Payments: Average savings of over $2,000 per prevented duplicate.
- Subscription Waste Uncovered: Onboarding reveals multiple forgotten subscriptions immediately, stopping needless spending.
- Automatic Capture of Early-Payment Discounts: Converts missed opportunities into real savings.
- Elimination of Key Invoice Challenges: Lost invoices, manual entry errors, categorization problems, and audit headaches are drastically reduced.
- Improved Financial Control and Clarity: Real-time dashboards give actionable visibility into cash flow, vendor payments, and subscription spend.
- Increased Team Productivity: Finance teams regain hours previously lost to manual reconciliation and error correction.
Overall, MYGOM.AI Invoices delivers measurable ROI by cutting costs, preventing errors, and simplifying complex invoice management into a calm, automated process.